Important Information

Important Information

SECTION 5: IMPORTANT INFORMATION

This section highlights information that Exhibitors should be fully aware of during the exhibition. This is to avoid any confusion during exhibition and it is therefore imperative that exhibitors understand this section. Any enquiries should be referred to the organiser/official contractor.

BALLOONS
Exhibitors wishing to use balloons must get permission from official contractor/hall management one (1) month prior to the build-up date. The written request shall contain the following:
- Location of stand displaying the balloons
- 3D Photo of balloons
- Material of the balloons
- Types and sizes of balloons
- Type of gas used

Toy balloons containing helium are prohibited.
The placement of balloons should not obstruct the view of the CCTV cameras and the water sprinkle system.

AIR CONDITIONING
Air conditioning is not provided in the venue during the build-up and tear-down period.

INDEMNITY OF COPYRIGHT
Any exhibitor intending to use any film, video tapes, sound or other material, which are covered by any type of copyright, is required to obtain approval from the appropriate authorities, and to indemnify the organiser from any claims that may arise.

TRADE EXHIBITION MANAGEMENT
Organiser reserves the right to be the sole judge of any exhibits and may at its sole discretion, require any exhibit to be immobilised or removed.

ANIMALS
Live animals are not permitted in the venue (unless the animal are connected with the purpose of the exhibition)

The Organiser shall not be liable to or be responsible in any manner whatsoever for any loss or damage to the exhibitors property (including the exhibition materials) or any part thereof howsoever caused whether by the aforesaid official contractor or the freight forwarder or arising from or during the moving, transportation or shipment to or from the exhibition premises or otherwise.

DISTRIBUTION OF BROCHURES
The distribution of brochures is permitted only at the stand space itself. Exhibitors are not allowed to distribute their flyers outside their stand area.

LEFTOVER GOODS IN THE HALL
Exhibitors who need the contractor to keep their goods will be charged base on quantity of the goods, transportation, storage and labour. Exhibitors are not allowed to bargain for the charges.

PUNCTUALITY
Exhibitor / Contractor who are unable to complete the booth during set up / dismantle in the given time frame, hourly penalty per booth will be charged by cash on site from either one parties.

FIRE SAFETY
All fire protection systems, exits and evacuation routes must not be obstructed. No item may remain within 3 meters of any exit. Storage of any combustible materials within the venue is prohibited. Likewise any toxic or hazardous material which may include flammable liquids and compressed gas are prohibited. Should any exhibitors wish to use gas stove which uses only gas canisters or cylinders, kindly inform the Organiser or Official Contractor for approval.

EMERGENCY EVACUATION PROCEDURE
Organiser and official contractor have an emergency evacuation plan to enable successful evacuation of staff, exhibitors and visitors in the case of fire or other emergencies.

ACTION UPON HEARING THE FIRE ALARM :

  • Upon the sounding of the emergency tone, immediately stop any ongoing activities.
  • Stay at your location and wait for instruction from the floor warden or the PA system.
  • After receiving the evacuation order, evacuate the building in an orderly manner to the assembly area.

EVACUATION ASSEMBLY AREA :

  • Organiser, exhibitors, visitors and contractors in any hall or any part of the centre must be assembled at the nearest assembly area.
  • The evacuation route and assembly area are outlined on the maps shown.
  • The map should be studied by all exhibitors, contractors and all their staff or agents as part of their familiarisation with the venue physical infrastructure.
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